Naledi DlaminiUnit 21 · online
Will the levy increase be phased, or does it apply from July in full?
WaitingIndependent electoral officers
We run your vote, and we can show exactly how it ran.
Motherland Seed presides over annual general meetings, board elections and member ballots for South African organisations. We are engaged by the organisation and have nothing to gain from the outcome — which is the whole point of asking us.
Resolution 4 — Variation of class rights
Not carried
This resolution had to carry in each class separately. It reached 90.00% of the weight cast overall — and the class whose rights it varies did not approve it.
| Class | In favour | Required | Outcome |
|---|---|---|---|
| Ordinary | 100.00% | 50% | Carried |
| Preference | 0.00% | 75% | Not carried |
What we do
Four things, and we are accountable for all of them.
Most organisations come to us for the whole meeting. Some already have a company secretary and want only the vote presided over. Either is fine.
Coordination and member engagement
We read your register against the governing documents and instructions you confirm, prepare the notice, and chase the members who have not replied — because an inquorate meeting costs everybody a second evening. Where interpretation is needed, we work with your appointed legal or governance adviser.
Electoral officer and scrutineer
We preside over the vote itself: validating proxies, applying the confirmed eligibility and thresholds, and declaring the result to the meeting. Any live dispute is recorded and handled under the meeting's agreed process.
Voting, in the room or online
Registration and check-in, ballots, weighted and class voting, and quorum tracked as it moves rather than counted once at the start. In person, online, or both at the same time.
The record
A report on the conduct of the vote, signed by the accountable electoral officer where the engagement requires it, the audit trail behind every figure in it, and the whole thing retained under the agreed retention schedule.
What a member sees
One tap, from a phone, wherever they are.
Members do not install anything, do not make an account, and never have to know what their vote is worth — we apply the weight and any proxies they hold. The ballot appears when the chair opens the item and disappears when it closes.
This is the real screen, reproduced. Quorum climbs as members sign in; the chair opens the item; the vote is cast and recorded; the result appears with the rule that decided it.
Quorum 62.4%of 25% needed
3. Special resolution: alteration to the common property
Pending
To permit installation of a fibre riser through the eastern stairwell.
For
Against
Abstain
Your vote is recorded
For 0.0%Against 0.0%
Carried · 75% required
Who we work with
Wherever the outcome has to hold up afterwards.
Bodies corporate
Homeowners’ associations
Companies and their shareholders
Retirement funds
Medical schemes
Trade unions
Professional bodies
Co-operatives
Non-profit companies
Pieter van der MerweUnit 3 · in the room
Can the trustees confirm the maintenance reserve balance?
WaitingAisha PatelUnit 15 · online
Who is responsible for the fibre riser once it is installed?
Waiting
The chair decides the order
3 waiting
Being heard
A hybrid meeting where the people at home can still speak.
Members send questions from wherever they are — the room, a car park, a hospital bed — and they arrive in one queue on the chair's tablet. Somebody at home is not a spectator to a meeting they are entitled to be at.
The chair decides the order and closes each question when it has been answered. Nothing is deleted: what was asked, by whom, and whether it was reached all form part of the record.
The platform
We run meetings on software we built ourselves.
It exists because the alternatives could not answer the questions a disputed vote produces. It is a tool we operate on your behalf, not something you have to learn.
- Exact arithmetic on weighted votes. No floating point, so a tally cannot drift.
- Quorum recorded continuously, so “was the meeting quorate when that resolution carried” has an answer.
- Proxies, including the ones that fall to the chair when the named holder does not arrive.
- Resolutions that must carry in each class separately, not merely overall.
- An append-only audit trail, protected against alteration by meeting users and operators.
- Runs offline at a venue, so a hotel’s wifi cannot stop a meeting that is already sitting.
Attending a meeting
Joining as a member
If your organisation has asked you to vote through us, you will need two things, both of which are on the notice of meeting you were sent.
- Your meeting code — printed near the top of the notice.
- Your recorded sign-in detail — usually the email address your organisation holds for you.
If you cannot find your code, your organisation’s secretary can resend it. We cannot give you access to a meeting without them, and that restraint is deliberate.